Getting your employees to adopt and embrace digitization can at times be a challenging process, it takes more than just a bit of luck. Here are some ways to help you overcome this challenge… 

5 ways to effectively manage work environment digitization

#1 Eliminate The Fear Factor!

When it comes to changes, especially process changes that have become second nature to employees. There are undoubtedly feelings of fear, uncertainty and doubt. Especially if employees fear that technology will end up replacing them, there will be instant resistance.

This is where ensuring employees that process improvements in terms of digitization is to aid their day to day tasks and to help make their job less time consuming and productive, in order for employees to invest energy in more important tasks that can bring extra value to the company. 

#2 Be Clear, Confident and Communicate!!

In order to effectively manage work environment digitization, management needs to be clear about what the company is exactly doing by digitizing and show confidence with the end result. 

A in depth explanation of why and what are the expectations of the company, how it will change and affect employees working environment, daily tasks, and provide them with the reassurance that they have assistance throughout the whole process. 

#3 Inform Ahead of Time.

Just like the above point, communication is key! In this case, over communication is essential. This means, make employees and all members of staff aware of the move to digitization, and the underlying rationale behind this progression ahead of when it will actually happen. 

This ensures that everyone at the company is aware that change is coming, gives them all time to prepare, ask questions, understand completely and lets them find the time to understand why it is essential and important for the company’s continued value and success. 

#4 Complete Leadership Adoption.

When there is a change in process, there is where leadership adoption is pivotal. It needs to be clear that the executive members are on board, clear in terms of direct and technological initiatives. 

Involving all stakeholders and organizational influencers as well as all employees, helps with adoption across the board as everyone feels more involved, and shows that everyone is pro change and open minded to innovative progression.  

#5 Consistent Training!

The key to a successful digitization process is the access of knowledge and ongoing support for all employees. This means multiple training sessions, open door training and access to all tools, documents and expert knowledge to ensure that changes do not impact productivity.

 It is also vital to keep track of all key training and have a real time understanding of who is up to date with training or provides ongoing training. Ongoing training shows your employees that you’re committed to them and the digitization process and motivates employees to be excited rather than hesitant for the technological transition. 

One Step at a Time! 

Throughout the process of digitization, it is extremely important to understand and consistently remember that managing the transition process with all employees takes time. By taking baby steps, it alleviates concerns over technological advancements, the element of fear, resistance to change and maintains a good overall work life satisfaction amongst all individuals at the company. 

Digitization has brought about innovative ways of easing the day to day pressure of time consuming tasks, and streamlining essential processes. Inspired by the concept of convenience and simplicity, Tekmon’s rapid, no-code digitization solution makes complex, time consuming, overwhelming KPI processes simple and user-friendly without diminishing effectiveness, efficiency and productivity.

Tekmon solutions can help ease employees into the world of digitisation, with the main focus of the solution to be easily adaptable to not only any existing processes but also for the end users.